AI systems
5
1 agents · 1 need review
Open findings
4
2 critical · 1 accepted
Open tasks
10
1 overdue
Evidence coverage
5/12
controls evidenced · 2/6 verified
Highest-priority open findings
Risk register- critical · 60
Recruitment screening ranks EU and Canadian applicants without bias documentation
Recruitment screening · UC-RECRUIT
- critical · 48
Sales agent holds full-scope CRM write access without per-action approval
Sales automation agent · UC-AGENT
- high · 27
Support chatbot conversations processed in the US without a documented transfer assessment
Website support chatbot · DATA-LOCATION
- medium · 12
Only 61% of staff have completed AI acceptable-use training
Organization-wide · GOV-TRAINING
Needs attention
- Systems overdue for review0
- Reviews due in 14 days1
- Vendors pending approval1
- Open incidents1
- Policies approved2/3
Tasks by due date
All tasks| Task | Priority | Status | Due |
|---|---|---|---|
| Add AI disclosure statement to public job postings | high | review | 2026-10-11 |
| Reduce PipelinePilot CRM API scope to deal-stage and notes only | critical | todo | 2026-10-21 |
| Obtain bias-testing documentation from TalentSift | critical | in-progress | 2026-10-24 |
| Reassess recruitment screening for EU applicants | high | todo | 2026-10-26 |
| Document human override and escalation for the sales agent | high | todo | 2026-10-28 |
| Record US processing location and update privacy notice for chatbot | high | in-progress | 2026-11-04 |
Recent activity
- 10-03 08:56 Sofia Reyes (Sales Director) · incident.reported
- 09-24 08:56 Marcus Oyelaran (COO) · policy.approved
- 09-23 08:56 Daniel Okafor (People Operations) · system.changed
- 09-15 08:56 Priya Natarajan (Client Care Lead) · task.completed
Governance timeline
When systems were introduced, assessed, approved, changed and scheduled for review.
- Review due: Marketing content assistant
- Review due: Internal research assistant
- Review due: Website support chatbot
- Review due: Sales automation agent
- Review due: Recruitment screening
- Approved: Sales automation agent
- Incident: Sales agent changed deal values on 3 opportunities without approval
- Assessed: Organization risk assessment — Q3 2026
- Change: Recruitment screening · jurisdictions
- Approved: Marketing content assistant
- Change: Sales automation agent · agent_config.access
- Incident: Client agreements indexed by research assistant
- Approved: Website support chatbot
- Change: Website support chatbot · human_oversight
- Approved: Internal research assistant
- Introduced: Sales automation agent
- Change: Website support chatbot · deployment
- Introduced: Recruitment screening
- Introduced: Website support chatbot
- Introduced: Internal research assistant
- Introduced: Marketing content assistant